Open Air Venues

Step 1: Please visit the Events Guidance webpage for guidance, policies, and procedures for hosting events on or off campus.  

Step 2:  Fill out the Event & Conference Request Form for events expecting 25 or more in attendance.

Step 3: Reservations are only being made for Performance Hub locations only for the summer. To reserve your space, email Brian Oakley at [email protected] to make your request.  

Step 4: With your UERC approval and Open Air Venue date confirmation with Brian, you have successfully booked an Open Air Venue for your event!

For IU students, faculty, staff, academic units, departments, and student groups, there is no charge for use of the Open Air Venues. There may be costs associated with additional technology or infrastructure needs not included with the venue. Estimates are available upon request.  

In short, it depends. First, email Brian Oakley at [email protected] to inquire or reserve a space. For events expecting 25 or more in attendance, you must also fill out the Event & Conference Request Form to receive approval from the University Event Request Committee (UERC). Please note that no dates will be confirmed for events with attendance of 25 or more until you have a confirmation email with approval from the UERC.  

For events expecting fewer than 25 in attendance, simply email Brian Oakley at [email protected] to reserve a space.

Please visit the Events Guidance webpage for further guidance, policies, and procedures for hosting events on or off campus.

There is no dedicated Wifi or Internet for Open Air Venues locations, and there is no guarantee of access to WiFi or Internet at any of the venues. 

There are no dedicated restroom facilities at Open Air Venues. Access to public buildings with restrooms varies by location.

Please contact us at [email protected] for more details on what is available for sound and lighting packages.

Open Air Venues can only be reserved through Brian Oakley by emailing him at [email protected].

For all other indoor and outdoor space requests, submit a Space Reservation Request Form online through the Division of Student Affairs.

For events that qualify for UERC approval, event organizers have two options for rain plans. Organizers may either independently arrange for an indoor venue at the same date and time as the Open Air Venue reservation, or can schedule a rain date at their original Open Air Venue once the rain decision has been made. Availability of both options varies by venue, and Auditorium Management does not oversee scheduling of all the suggested indoor spaces. For a list of suggested indoor rain sites, contact [email protected]. Additional UERC form submission and approval is required if moving the event indoors will require a change in attendance, food or beverage service, or any safety aspects of the event.

For events that do not meet the criteria to require UERC approval, rain decisions should be made 24 hours in advance of the event. Auditorium Management will work with you to find a suitable date and time to which to move your event. Please note that for event organizers who proceed with their originally scheduled date and time, Auditorium Management reserves the right to modify equipment use at Open Air Venues due to rain.

For events that do not meet the criteria to require UERC approval, rain decisions should be made 24 hours in advance of the event. Auditorium Management will work with you to find a suitable date and time to move your event to. Please note that if you wish to proceed with your originally scheduled date and time, Auditorium Management reserves the right to modify equipment use at Open Air Venues due to rain.