Open Air Venues

Upcoming Events     Venues     FAQ  

Open Air Venues are available free of charge for use by IU Bloomington students, faculty, staff, campus departments, and student organizations. The spaces are available to present a variety of events in safe and socially distant environments. 

 

To inquire about reserving a space during the summer months, please email Brian Oakley, the Assistant Director for Events at IU Auditorium, at [email protected].

Venues

A more formal event space in destination locations for staged performances that require a higher level of tech support. Approval by the University Event Request Committee is required. To see entire venue list and learn more, click below. 

More Info

 

FAQs

How do I book an Open Air Venue location?

Step 1: Please visit the Events Guidance webpage for guidance, policies, and procedures for hosting events on or off campus.  

Step 2:  Fill out the Event & Conference Request Form for events expecting 25 or more in attendance.

Step 3: Reservations are only being made for Performance Hub locations only for the summer. To reserve your space, email Brian Oakley at [email protected] to make your request.  

Step 4: With your UERC approval and Open Air Venue date confirmation with Brian, you have successfully booked an Open Air Venue for your event!

How much does it cost?

For IU students, faculty, staff, academic units, departments, and student groups, there is no charge for use of the Open Air Venues. There may be costs associated with additional technology or infrastructure needs not included with the venue. Estimates are available upon request.  

Does my event need to get approved first?

In short, it depends. First, email Brian Oakley at [email protected] to inquire or reserve a space. For events expecting 25 or more in attendance, you must also fill out the Event & Conference Request Form to receive approval from the University Event Request Committee (UERC). Please note that no dates will be confirmed for events with attendance of 25 or more until you have a confirmation email with approval from the UERC.  

For events expecting fewer than 25 in attendance, simply email Brian Oakley at [email protected] to reserve a space.

Please visit the Events Guidance webpage for further guidance, policies, and procedures for hosting events on or off campus.

Is WiFi or Internet access available at Open Air Venues locations?

There is no dedicated Wifi or Internet for Open Air Venues locations, and there is no guarantee of access to WiFi or Internet at any of the venues. 

Are restrooms available at Open Air Venues?

There are no dedicated restroom facilities at Open Air Venues. Access to public buildings with restrooms varies by location.

What is included in a basic sound and/or light package?

Please contact us at [email protected] for more details on what is available for sound and lighting packages.

Do I have to go through Open Air Venues to book an event on campus?

Open Air Venues can only be reserved through Brian Oakley by emailing him at [email protected].

For all other indoor and outdoor space requests, submit a Space Reservation Request Form online through the Division of Student Affairs.

What do I do if there is a forecast of rain during my event?

For events that qualify for UERC approval, event organizers have two options for rain plans. Organizers may either independently arrange for an indoor venue at the same date and time as the Open Air Venue reservation, or can schedule a rain date at their original Open Air Venue once the rain decision has been made. Availability of both options varies by venue, and Auditorium Management does not oversee scheduling of all the suggested indoor spaces. For a list of suggested indoor rain sites, contact [email protected]. Additional UERC form submission and approval is required if moving the event indoors will require a change in attendance, food or beverage service, or any safety aspects of the event.

For events that do not meet the criteria to require UERC approval, rain decisions should be made 24 hours in advance of the event. Auditorium Management will work with you to find a suitable date and time to which to move your event. Please note that for event organizers who proceed with their originally scheduled date and time, Auditorium Management reserves the right to modify equipment use at Open Air Venues due to rain.

For events that do not meet the criteria to require UERC approval, rain decisions should be made 24 hours in advance of the event. Auditorium Management will work with you to find a suitable date and time to move your event to. Please note that if you wish to proceed with your originally scheduled date and time, Auditorium Management reserves the right to modify equipment use at Open Air Venues due to rain.

Performance Hub Venues

All Performance Hub venues have an audience capacity limit of 50 per local health and safety guidelines.

Dunn Meadow
  • 28' x 28' stage
  • Event manager and guest services staff included
  • Onsite power available
  • Basic sound package can be supplied as available
  • Lighting available for an additional fee
  • Audience seating available for an additional fee

 

Prebys Amphitheater
  • 10' x 10' pop-up tents (2) available as needed 
  • 28' x 28' stage
  • Event manager and guest services staff included
  • Onsite power available
  • Basic sound package can be supplied as available
  • Lighting available for an additional fee
  • Audience seating available for an additional fee

 

 

Upcoming Open Air Venue Events

New events will be added soon....