Open Air Venues Request Form Upcoming Events Venues FAQ Map
IU Open Air Venues are back and reservations are now being accepted! Reserving a space is FREE to IU Bloomington student organizations, campus departments, faculty, and staff. Three locations are available for use on campus including Dunn Meadow, HLS South Lawn, and Kinsey Hollow.
If you anticipate 50 or more attendees for your event, you'll also need to fill out the Event & Conference Request Form to be approved by the University Event Request Committee.
Open Air Venues can be used for all kinds of events and gathering including club meetings, fine and performing arts, live entertainment, civic and community engagement, health and wellness, and athletic-related events, to name a few.
How do I book an Open Air Venue location?
Step 1: Please visit the Events Guidance webpage for guidance, policies, and procedures for hosting events on or off campus.
Step 2: Fill out the Event & Conference Request Form for events expecting 50 or more in attendance.
Step 3: Submit an Open Air Venues Request Form.
Step 4: With your UERC approval and Open Air Venue date confirmation with Brian, you have successfully booked an Open Air Venue for your event!
How much does it cost?
For IU students, faculty, staff, academic units, departments, and student groups, there is no charge for use of the Open Air Venues. There may be costs associated with additional technology or infrastructure needs not included with the venue. Estimates are available upon request.
Does my event need to get approved first?
In short, it depends. First, submit an Open Air Venues Request Form to reserve a space. For events expecting 50 or more in attendance, you must also fill out the Event & Conference Request Form to receive approval from the University Event Request Committee (UERC). Please note that no dates will be confirmed for events with attendance of 50 or more until you have a confirmation email with approval from the UERC.
For events expecting fewer than 50 in attendance, simply submit the Open Air Venues Request Form.
Please visit the Events Guidance webpage for further guidance, policies, and procedures for hosting events on or off campus.
Where are the venues located?
The three available venues can be found on this Open Air Venues Map.
Is WiFi or Internet access available at Open Air Venues locations?
There is no dedicated Wifi or Internet for Open Air Venues locations, and there is no guarantee of access to WiFi or Internet at any of the venues.
Are restrooms available at Open Air Venues?
There are no dedicated restroom facilities at Open Air Venues. Access to public buildings with restrooms varies by location.
What is included in a basic sound and/or light package?
In short, it depends, click here for our technical packages list. There is no charge for package A or package B. Events requiring package C will incur an expense.
All requests for technical needs, such as audio, must come 72 hours in advance of your event start time. Requests submitted with less than 72 hours will not be approved.
Do I have to go through Open Air Venues to book an event on campus?
For Dunn Meadow, HLS South Lawn, and Kinsey Hollow, you must submit an Open Air Venues Request Form to begin the reservation process for these spaces.
For all other indoor and outdoor space requests, submit a Space Reservation Request Form online through the Division of Student Affairs.
What do I do if there is a forecast of rain during my event?
For events that qualify for UERC approval, event organizers have two options for rain plans. Organizers may either independently arrange for an indoor venue at the same date and time as the Open Air Venue reservation, or can schedule a rain date at their original Open Air Venue once the rain decision has been made. Availability of both options varies by venue, and Auditorium Management does not oversee scheduling of all the suggested indoor spaces. For a list of suggested indoor rain sites, contact [email protected]. Additional UERC form submission and approval is required if moving the event indoors will require a change in attendance, food or beverage service, or any safety aspects of the event.
For events that do not meet the criteria to require UERC approval, rain decisions should be made 24 hours in advance of the event. Auditorium Management will work with you to find a suitable date and time to which to move your event. Please note that for event organizers who proceed with their originally scheduled date and time, Auditorium Management reserves the right to modify equipment use at Open Air Venues due to rain.
For events that do not meet the criteria to require UERC approval, rain decisions should be made 24 hours in advance of the event. Auditorium Management will work with you to find a suitable date and time to move your event to. Please note that if you wish to proceed with your originally scheduled date and time, Auditorium Management reserves the right to modify equipment use at Open Air Venues due to rain.
